How to Order Work Uniforms for Your Perth Business: A Step-by-Step Guide

Ordering uniforms for the first time, or switching suppliers, can feel like a lot of moving parts: garment choices, sizes for every staff member, logo files, proofs and deadlines. This guide walks Perth businesses through the process from start to finish, so your team gets uniforms that fit, match and arrive on time. At Flash Uniforms we make switching uniforms supplier simple, we even will set up your new logo and embroidery digitizing at no cost to you. So, what are you waiting for? Why not switch today!!

Step 1: Set a budget and a kit list

Decide what each person needs and how often it will be replaced. A common starting kit is:

• Office and customer-facing staff: 3–5 shirts or polos and one jacket or knit.

• Trades and site staff: 3–5 hi vis shirts, 2–3 pairs of work pants, a jacket or fleece, and safety boots.

• Hospitality: 3 chef jackets or shirts and 2–3 aprons per person.

• Healthcare: 3–5 sets of scrub tops and scrub pants.

Multiply by your headcount and add 10% for new starters and replacements.

Step 2: Choose garments that suit the job and the climate

Perth's long, hot summers make fabric important. Breathable cotton, vented shirts and moisture-wicking polos are more comfortable than heavy fabrics, and staff are more likely to wear uniforms they find comfortable. Pick garments that come in both men's and women's fits, and in a wide size range, so everyone is covered. Choosing styles from major brands also makes it easier to reorder the same item later and guarantees that there is enough stock moving forward. Sometimes large suppliers also offer the same style and colour garments in a women's and men's fit so that all staff uniforms are colour coordinated and matched up perfectly.

Step 3: Collect sizes properly

Sizing is where most uniform orders go wrong. To avoid exchanges:

• Order a sample size run, or visit our store to try samples, before collecting sizes.

• Collect sizes in a shared spreadsheet with each person's name, garment and size.

• Remind staff that sizes differ between brands; their usual size may not apply.

Step 4: Prepare your logo

Supply your logo as a vector file (.ai, .pdf or .cdr). Vector files print and stitch cleanly at any size, and at Flash Uniforms they mean no setup fees. Low-resolution JPEGs, screenshots, Chat GPT and Canva exports usually need redrawing. Decide where the logo goes (left chest is standard, with an optional large back print) and which decoration suits each garment:

• Embroidery for polos, shirts, jackets and caps. No minimum order.

• Screen printing for larger runs and big back prints, mostly suits for workwear rather than corporate uniforms. Minimum 11 garments.

• DTF printing for full-colour logos and small quantities.

Step 5: Approve the proof

Before production you should receive an artwork proof showing the logo size, position and colours on each garment. Check names, spelling and colours carefully. Once approved, that is what gets made. Production starts a few days after proof is approved and the order completion takes about 2 weeks. 

Step 6: Plan your timeline

Allow time for garments to arrive if they are not in local stock, plus 1–2 weeks for decoration after the proof is approved. If you have a launch date, an event or new staff starting, tell us at the start so we can work towards your deadlines and get the order ready in time.

Step 7: Make reorders easy

Keep a record of every garment code, colour, logo position and thread or ink colour. For larger teams, a staff ordering portal lets employees order their own approved uniforms against your company account, which saves your office managing every reorder. If you would like us to setup an ordering portal, that's not a problem at all and we can do that in a day or two. 

Where to get work uniforms in Perth

Flash Uniforms has supplied work uniforms to Perth businesses for everyday wear. We cater for trade crews to hospitals, councils and universities. We stock polos, business shirts, hi vis workwear, chefwear and scrubs, and do embroidery and printing in-house at our Wangara workshop. Visit us at 1/62 Destiny Way, Wangara (Monday to Friday, 9am to 2pm) or call 08 9240 1600.

Frequently asked questions

What is the minimum order for work uniforms?

There is no minimum for embroidered uniforms. Screen printing starts at 11 garments because of setup work on the screens.Digital textile printing again has no minimums and is ideal when the logo or print has a lot of colours. 

Can staff have different garments with the same logo?

Yes. You can mix polos, shirts and jackets in one order. Logos may be resized slightly to suit each garment especially when adult sizes and kid's sizes are all mixed into one order.

Do uniforms have to be the same colour for everyone?

No, but limiting colours keeps your team looking consistent and makes reorders simpler.